AI Use Procedure

​​​​​​​Purpose

This policy outlines the acceptable use of Generative Artificial Intelligence (AI) tools by
students and staff at Hastings Boys’ High School. It aims to promote responsible, ethical, and
educationally sound use of AI in alignment with the Ministry of Education, the New Zealand
Curriculum, NZQA assessment guidelines, and school values.

Guiding Principles

• Integrity: All work submitted for assessment must be the student’s own.
• Transparency: AI use must be acknowledged and referenced where appropriate.
• Privacy: Personal data must not be entered into AI tools.
• Cultural Respect: AI outputs must be reviewed for cultural accuracy and sensitivity, especially regarding Māori and Pasifika perspectives.
• Equity: AI should be used to support learning, not replace it.
  

​​​​​​​Acceptable Student Use

• Brainstorm ideas for writing or projects
• Revise content using AI-powered quizzes or tutoring tools
• Translate or practice language proficiency (with teacher guidance)
• Explore coding, design, or creative tasks with AI support
• Receive feedback on drafts (not final submissions)
  

Examples include:

• Brainstorming Ideas: A Year 12 student uses ChatGPT to generate ideas for a creative writing assignment. He then drafts the story himself and cites the AI as a brainstorming tool.
• Revision Support: A Year 11 student uses an AI-powered quiz app to revise for NCEA Science, receiving instant feedback on his answers.
• Te Reo Māori Practice: Students use AI tools to practice pronunciation and vocabulary, guided by their teacher and verified against trusted resources.
  

​​​​​​​Unacceptable Student Use

• Submit AI-generated work as their own for internal or external assessments
• Use AI tools during summative NCEA assessments e.g. Internals, externals or DGEs
• Input personal or sensitive data into AI platforms
• Use AI to bypass learning or plagiarize content
  

Examples include:

• Submitting AI-Generated Work: A student copies and pastes an AI-generated essay into his English assessment without editing or referencing. This breaches authenticity rules.
• Using AI in External Exams: A student attempts to use an AI chatbot during an online NCEA exam. This is strictly prohibited by NZQA.
• Entering Personal Data: A student inputs ahis or another student’s full name and school ID into an AI tool. This violates privacy guidelines.

​​​​​​​Acceptable Staff Use

• Generate lesson plans and differentiated activities
  
• Create practice assessments aligned with NCEA standards and CAAs
  
• Support students with revision tools and feedback – Formative Assessment
  
• Enhance professional development and collaboration
  
• Automate administrative tasks (e.g., summarizing meeting notes)
  
  

​​​​​​​Examples include:

• Lesson Planning: A Social Studies teacher uses AI to generate differentiated activities for a unit on New Zealand history, adapting them to suit different learning levels.
  
• Professional Development: Staff attend a workshop on AI in education, learning how to use tools like M365 Copilot to align resources with the NZ Curriculum.
  
• Assessment Support: A teacher uses AI to generate practice questions for NCEA assessments, but ensures students write their own responses and understand the marking criteria.

​​​​​​​Unacceptable Staff Use

• Use AI for Summative assessments without human oversight.
• Share student data with AI tools lacking clear privacy policies.
• Rely on AI-generated content without verifying accuracy or cultural relevance.
  

Examples include:

• Using AI to Mark Assessments: A teacher relies solely on AI to grade student work without reviewing it. This risks inaccuracies and breaches assessment integrity.
• Sharing Student Data with AI Tools: A staff member uploads student names and grades into an AI platform without checking its data privacy policy.
• Ignoring Cultural Context: A teacher uses AI-generated content that misrepresents Māori perspectives without verifying it with culturally appropriate sources.